Meanwhile, Gmail has been providing us with a steady flow of upgrades over the last few months, a lot of incredibly useful features were already present, but just hidden in the settings of Gmail, with Gmail filters being one of them. Want to transform your email? Here are some of the best Gmail filter tips that are guaranteed to help you stay more organized and will transform your email.

gmail filter tips

1. Get Your Most Important Emails Put into Their Own Folders (Most Impactful Gmail Filter Tip)

Do you ever not see an email from a client? You can have all of them automatically come into their own space, meaning that you will never miss them again.

This is something we mentioned in our 10 Gmail Tricks and Tips and something very simple to do.

  • Gear icon -> Settings -> Labels.
  • Press on Create New Label.
  • Choose the name for your specific label, such as “client” or “invoices.”
  • In Settings, go to Filters and Blocked Addresses.
  • Press on Create a New Filter.
  • On the “From” section, put in the emails of your clients or desired recipients.
  • Choose Create Filter.
  • Now press on Apply the Label and choose your already created label.
  • Also, select the “Also apply this filter to x matching conversations” to link the previous emails from that recipient into your label.
  • Lastly, press on Create Filter.

And that’s it. Just like that, you transformed your email with this simple Gmail filter tip.

2. Get Emails with Certain Phrases Put into Their Own Folders

This is a tip that you will benefit from a lot, especially if you work in Marketing/PR, and people send you a lot of similar emails, such as about collaborations or product reviews requests.

With this Gmail filter tip, we are going to show you how to get Gmail to automatically get emails with specific words to come into one space.

  • Gear icon -> Settings -> Labels.
  • Press on Create New Label.
  • Choose the name for your specific label, such as “collaborations” or “marketing.”
  • In Settings, go to Filters and Blocked Addresses.
  • Press on Create a New Filter.
  • On the “Has the words” section, put in all the frequent words that you receive in an email and separate them with commas. 
  • Choose Create Filter.
  • Now press on Apply the Label and choose the label you created.
  • Also, select the “Also apply this filter to matching conversations” to like the previous emails from that recipient into your label.
  • Click on Create Filter.

3. Categorize Emails from Specific Domains (One of Our Favorite Gmail Filter Tips)

Want your emails from a certain company to be in one place? This is a very useful Gmail filter tip for those that want to have the likes of their online orders in one place.

  • Gear icon -> Settings -> Labels.
  • Press on Create New Label.
  • Choose the name for your specific label, such as “Amazon Shopping” or “Company Shopping.”
  • In Settings, go to Filters and Blocked Addresses.
  • Press on Create a New Filter.
  • On the “From” section, put in “*” and then the desired domain. (*@gmailtag.io) 
  • Choose Create Filter.
  • Now press on Apply the Label and choose your already created label.
  • Selecting “Also apply this filter to x matching conversations” to link the previous emails from that recipient into your label.

Lastly, press on Create Filter.

4. Remove Annoying Emails That Are Targetting You

Did you ever receive emails that come from different recipents, but that link to the same site and that comes with almost an identical message like in the picture attached?

Gmail filter tips, remove annoying messages

If you receive these types of emails, it means that your email is someone’s database and that if you don’t apply this Gmail filter tip, that you will need to deal with this is an issue until you stop using that Gmail account.

You could, in theory, block a specific email, but that wouldn’t stop the emails from coming.

…What will stop them from coming in is if you locate the term that is used the most often in the emails you are receiving and apply this Gmail filter tip we mention below:

  • Gear Icon -> Settings -> Filters and Blocked Addresses
  • Type in the term that specific emails from multiple recipents get such as “webshop” into the Has the Words section.
  • Press on Create Filter.
  • Select Skip the Inbox.

This will allow you never to see these annoying emails ever again.

5. Follow Up

This one of the very in-demand Gmail filter tips, except there’s an even better way to do it than other Gmail filter Tips guides mention, that’s automatic.

And this is where MailTag comes in as a Chrome Extension (try it out by clicking our banner) email tracker that provides you with real-time notifications as to when your emails are opened by someone.

Based on whether they were opened or not, MailTag can automatically send an automated sequence of follow-ups (pings) every few days after a set of desired days, which you can customize before sending an email.

6. Unsubscribe from Some Newsletters

Unwanted newsletters can be annoying. That doesn’t mean you want all of them gone, though, right?

Here’s how to remove some of them, without removing all of them:

  • Gear icon -> Settings -> Filters and Blocked Addresses.
  • Press on Create a New Filter.
  • On the “Has the words” section, put in “newsletter” or “unsubscribe.”
  • Now, on the “Doesn’t have” put in the email address or just domains with *@x.com method mentioned previously, and that will allow you to exclude certain newsletters from not being seen.
  • Choose Create Filter.
  • Now press on Skip the Inbox.
  • Lastly, press on Create Filter.

You Can Transform Your Email with These Gmail Filter Tips, But…

Be careful.

Gmail filtering can take your email to the next level, but it can also lead to your emails being lost, which is why we avoided some of the controversial Gmail filter tips in this specific guide.

When following these Gmail filter tips, many times, you will see an option to delete emails right away.  Before you do that, ask yourself if you really need to delete them right away. 

Categories: Gmail/Chrome